Frequently Asked Questions (FAQs)

Here are the lists of the most common client's questions. If you can't find an answer to your question, please feel free to send us a message at hello @apostillepinoy.com.

An apostille is an authentication of a public document issued pursuant to the Hague Convention on Apostille abolishing the Requirement of Legalization for Foreign Public Documents. It ensures that public documents issued in one signatory country will be recognized as valid in another signatory country.

Albania
Andorra
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Barbados
Belarus
Belgium
Belize
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei Darussalam
Bulgaria
Burundi

Cape Verde
Chile
China, People's Republic of
(Hong Kong & Macao Only)
Colombia
Cook Islands
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark
Dominica
Dominican Republic
Ecuador
El Salvador
Estonia
Fiji
Finland
France
Georgia
Germany
Greece
Grenada
Guatemala
Guyana

Honduras
Hungary
Iceland
India
Indonesia
Ireland
Israel
Italy
Japan
Jamaica
Kazakhstan
Korea, Republic of
Kosovo
Kyrgyzstan
Latvia
Lesotho
Liberia
Liechtenstein
Lithuania
Luxembourg
Malawi
Malta
Marshall Islands
Mauritius
Mexico
Moldova, Republic of
Monaco
Mongolia
Montenegro
Morocco

Namibia
Netherlands
New Zealand
Nicaragua
Niue
North Macedonia, Republic of
Norway
Oman
Pakistan
Palau
Panama
Paraguay
Peru
Philippines
Poland
Portugal
Romania
Russian Federation
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Serbia
Seychelles
Singapore
Slovakia
Slovenia
South Africa
Spain
Suriname
Swaziland
Sweden
Switzerland

Tajikistan
Tonga
Trinidad and Tobago
Tunisia
Turkey
Ukraine
United Kingdom of Great Britain
and Northern Ireland
Uruguay
Uzbekistan
Vanuatu
Venezuela

Almost any kind of document such as Birth Certificates, Marriage Certificates, Death Certificates, School Records, and other legal documents.

Get started by making sure you have a valid identification requirements, the type or a copy of the document you need for apostille, and necessary information.

(depending on the document/s to be submitted)

*NBI Clearance/Sundry

Original document issued by National Bureau of Investigation (NBI) with dry seal

Note: Personal copy is not accepted by the DFA.

*Birth/Marriage/Death Certificate, Certificate of No Marriage Record (CENOMAR, Advisory on Marriage and/or Negative Records)

Original document issued by Philippine Statistics Authority (PSA)/ National Statistics Office (NSO)
For newly registered records, Local Civil Registrar (LCR) copy should be certified by PSA.

Note: Provide an LCR copy of Birth (Form 1A)/Death (Form 2A)/Marriage (Form 3A) Certificate if the entries from PSA/NSO are UNCLEAR

*School Documents

For Elementary and High School Level (Form-137 and Diploma)

Certified True Copies from the school; and
Certification, Authentication and Verification (CAV) from DepEd Regional Office

For Technical and Vocational Courses (TOR and Diploma/National Certificate)

Certified True Copies from the school; and
Certification, Authentication and Verification (CAV) from TESDA

For State Colleges and Universities (TOR and Diploma)

Certified True Copies and Certification, Authentication and Verification (CAV) from the school

For Private/Local Colleges and Universities (TOR and Diploma)

Certified True Copies from the school; and
Certification, Authentication and Verification (CAV) from Commission on Higher Education (CHED)

*Professional Regulations Commission (PRC) document/s

Original/Certified True Copies from PRC

*Medical Certificate/s

For employment: DOH stamp per document
For other purposes : Certification issued by DOH with attached Medical Certificate

*Civil Aviation Authority (CAAP) issued document/s

Certified by CAAP

*Driver’s License

Certification from Land Transportation Office (LTO Main and Regional Offices only)

*Certificate of Employment/ Trainings/ Seminars/ Baptismal Certificates and other documents issued by a private entity

Notarized Affidavit stating necessary factual circumstances and indicating certificate/s as attachment/s
Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge/Vice-Executive Judge

Note: The affiant’s (person who executed the affidavit) name will be reflected on the Apostille’s caption.

*Special Power of Attorney/ Affidavit of Consent/Advice, Joint Affidavit, etc.

Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge/Vice-Executive Judge (issued by the Regional Trial Court)

*Memorandum of Agreement/Memorandum of Understanding/any other form of contract

Notarized Affidavit stating necessary factual circumstances and indicating certificate/s as attachment/s or a jurat from the notary public on the document
Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge/Vice-Executive Judge (issued by the Regional Trial Court)

Note: Copy of Notarial Commission is not the same as Certificate of Authority for a Notarial Act. Clerks of Court may not sign the CANA as the certifying official (SC OCA Circular No. 27-2007)

*Court Document/s

Certified True Copies from the Court

*Immigration Record/s

Certified by Bureau of Immigration (BI)

*DSWD Clearance

Original document issued by Department of Social Welfare and Development

*Police Clearance/Sundry

Original document issued by Philippine National Police (PNP)

*Business Registration and Other Documents issued by a Government Agency (e.g. SEC, DTI, BIR, SSS, Municipal Business Permit & Licensing Office, etc.)

Certified true copy from the issuing office

*Barangay Clearance/Certificate

Mayor’s certification/clearance which has a jurisdiction over the Barangay

*Export Document/s

Certified by Philippine Chamber of Commerce (PCCI), Department of Health (DOH), Department of Agriculture (DA) or by the Bureau of Food and Drugs (BFAD), depending on the nature of the document

You can place your request thru us by selecting the type of document you need to be apostille, and add it to your cart. You will then be redirected to our online payment platform where you can pay your order.

We will send you an email with a copy of the Authorization Letter or Special Power of Attorney that you need to sign, and ask you to upload copies of (a) your valid government ID bearing your signature and (b) type of document you need to be apostille or send us the necessary information about the type of document.

You may contact us via our submission form or send us an email at hello@apostillepinoy.com, and we will reach out to you whether your document can be apostille.

Different documents have different Apostille requirements, such documents issued by:

( a ) Philippine Statistics Authority (PSA)/National Statistics Office (NSO) i.e., Birth Certificate, Marriage Certificate, CENOMAR of Certificate of Singleness, and Death Certificate, which must all be PSA/NSO-authenticated.

( b ) Land Transportation Office (LTO), i.e. Driver's License needs a Certification from the LTO.

( c ) Schools/Universities, i.e., Transcript of Records, Diplomas, Certificate of Enrollment, Honorable Dismissal, Transfer of Credentials, Course Descriptions, and Certified True Copies of documents issued by these Schools/Universities.

Documents issued by the Commission on Higher Education (CHED), the Department of Education (DeEd) Regional Office, and the Technical Education and Skills Development Authority (TESDA) require a Certification, Authentication, and Verification (CAV).

( d ) Criminal/Civil/Administrative Clearances, i.e. NBI or PNP which must be original.

Barangay Clearances must have a Mayor's Clearance issued by the local government unit having jurisdiction over the concerned barangay.

( e ) Hospitals/Clinics, i.e. Medical Certificate needs a Certification issued by the Department of Health (DOH).

( f ) Notarized documents, i.e. Special Power of Attorney, Extra-Judicial Settlement Agreement, etc. require a Certificate of Authority for a Notarial Act (CANA) issued by the appropriate Regional Trial Court.

Yes, Apostille Pinoy also specializes in and assisting in having your documents for Apostille, whether it be issued in the United States, Australia, or in another countries, and ship them to you wherever you are in the world.